PURCHASING AGENT
Company: Veterans Affairs, Veterans Health Administration
Location: Augusta
Posted on: October 4, 2024
|
|
Job Description:
Summary This Purchasing Agent is assigned to the Prosthetic and
Sensory Aids Service Line at the Augusta VA Medical Center. The
Purchasing Agent is a member of a team providing patient care,
services and support to veteran population with specialized needs.
The work has high visibility and positive attitude and a motivation
to expedite patient care and satisfaction are critical to
accomplishing the VA Mission. Responsibilities Major duties and
responsibilities include: Operating the Prosthetics software
package to maintain detailed and accurate accounting of all actions
taken for veterans and documents their records to show all items
and services provided. Conducting quarterly inventory of
prosthetics stock in compliance with procedures and regulatory
requirements. Maintaining continuous liaison with vendors, medical
center professional and staff to ensure timely acquisition and
provision of items and services to veterans. Advising patients,
family members or other representatives on decisions, appeal
rights, and equipment safety and maintenance. Preparing and
authorizing purchase orders for a wide variety of medical supplies
or services and durable medical equipment. Applying judgment in
interpretation and adapting guidelines such as agency policies,
regulations, precedents when ordering or issuing items and/or
supplies. Following directions, policies, and best practices of the
Prosthetics and Sensory Aids Service. Communicating with patients,
Service Chiefs, and CEOs about services and items available through
the Prosthetic and Sensory Aids Service. Reviewing clinical health
records to determine legal eligibility. Reconciling invoices to
ensure purchases are ordered properly within a software tracking
system. Manipulating dates on Excel spreadsheets to track
procurement history. Operating a procurement software package to
maintain a detailed and accurate account of all actions taken for
documents on a patient's medical record showing items or services
provided. Ensuring the funding allocations reflect correct
expenditures and balances utilizing Fiscal policies and procedures.
Receiving and analyzing prosthetic request forms and prescriptions
from physicians, therapists, patients and patient representatives.
Examining clinical health records and claims folders to determine
legal eligibility and medical entitlement for prosthetic items and
services based on criteria. Promotion Potential: The selectee may
be promoted to the full performance level without further
competition when all regulatory, qualification, and performance
requirements are met. Selection at a lower grade level does not
guarantee promotion to the full performance level. Work Schedule:
8:00 am - 4:30 pm, Monday - Friday. Compressed/Flexible: Not
Available. Telework: Not Available. Virtual: This is not a virtual
position. Position Description/PD#Purchasing Agent: /PD11291A and
PD11290 A Relocation/Recruitment Incentives: Not Authorized.
Financial Disclosure Report: Not Required. Requirements Conditions
of Employment Qualifications To qualify for this position,
applicants must meet all requirements by the closing date of this
announcement,10/04/2024 . Time-In-Grade Requirement: Applicants who
are current Federal employees and have held a GS grade any time in
the past 52 weeks must also meet time-in-grade requirements by the
closing date of this announcement. For this vacancy, there is no
time in grade for the (GS-05), but applicants may not be promoted
higher than two grades (GS-03). For a (GS-06) position you must
have served 52 weeks at the (GS-05). The grade may have been in any
occupation, but must have been held in the Federal service. An
SF-50 that shows your time-in-grade eligibility must be submitted
with your application materials. If the most recent SF-50 has an
effective date within the past year, it may not clearly demonstrate
you possess one-year time-in-grade, as required by the
announcement. In this instance, you must provide an additional
SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees
applying for reinstatement as well as current employees applying
for Veterans Employment Opportunities Act of 1998 (VEOA)
appointment. You may qualify based on your experience and/or
education as described below: GS-05 Specialized Experience: You
must have one year of specialized experience equivalent to at least
the next lower grade (GS-04) in the normal line of progression for
the occupation in the organization. Examples of specialized
experience would typically include, but are not limited to:
Receiving and analyzing request forms and prescriptions, examining
clinical health records, determining legal eligibility, authorizing
and preparing complex purchase orders., etc., OR Education:
Applicants may substitute education for the required experience. To
qualify based on education for this grade level you must have a
completion of four (4) years of education above high school toward
a Bachelor's degree in any field for which high school graduation
or the equivalent is the normal prerequisite. This education must
have been obtained in an accredited business, secretarial or
technical school, junior college, college or university., OR
Combination: Applicants may also combine education and experience
to qualify at the (GS-05) level. To calculate, first identify the
percentage of required education you have earned (when
substituting, you cannot use the first 60 semester hours that you
earned). Then identify the percentage of required experience you
possess. Add the two percentages. The total percentage must equal
at least 100 percent to qualify at the GS-05. For example, an
applicant who has 90 semester hours of undergraduate level
education (i.e. 50% of education required) and 6 months of
creditable specialized experience (i.e. 50% of the required
experience) would equal 100% of the required experience for the
position. GS-06 Specialized Experience: You must have one year of
specialized experience equivalent to at least the next lower grade
(GS-05) in the normal line of progression for the occupation in the
organization. Examples of specialized experience would typically
include, but are not limited to: Receive and analyze request forms
and prescriptions; Examine clinical health records and claims
folders to determine legal eligibility and medical entitlement;
Authorize and prepare complex purchase orders for a wide variety of
prosthetic and sensory aid devices, medical supplies and durable
medical equipment; Reconcile invoices for certification of payment;
Conduct quarterly inventory of stock; Provide services and
assistance to veterans varying in age; Operate software package to
maintain detailed and accurate accounting of actions taken for
veterans. Education: There is no educational substitution at this
grade level. You will be rated on the following Competencies for
this position: Attention to Detail Customer Service
(Clerical/Technical) Manages Resources Technical Competence
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience. Note: A
full year of work is considered to be 35-40 hours of work per week.
Part-time experience will be credited on the basis of time actually
spent in appropriate activities. Applicants wishing to receive
credit for such experience must indicate clearly the nature of
their duties and responsibilities in each position and the number
of hours a week spent in such employment. Physical Requirements:
Work is primarily sedentary when conducing purchasing functions for
PSAS, however while conducting inventory management functions, the
incumbent may work comfortably in a warehouse environment, sitting,
standing, walking, bending, lifting, carrying, retrieving and
managing inventory. Prolonged periods of working at a computer
terminal is required. Ability to retrieve equipment from a storage
room is required. Climbing associated with stocking of equipment
and other items in storage areas is necessary. Incumbent may
carry/lift items weighing up to twenty-five (25) pounds. Normal
safety precautions are adequate. The work involves moderate
discomfort when visiting sites away from the office. At times the
employee may be required to wear protective clothing when visiting
the Prosthetic and Sensory Aids Fabrication Laboratory. Often,
walking between the main medical center and other parts of
Prosthetics to conduct professional duties. For more information on
these qualification standards, please visit the United States
Office of Personnel Management's website at
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education A transcript must be submitted with your application if
you are basing all or part of your qualifications on education for
the (GS-5) grade level. There is no educational substitution at the
(GS-6) grade level. Note: Only education or degrees recognized by
the U.S. Department of Education from accredited colleges,
universities, schools, or institutions may be used to qualify for
Federal employment. You can verify your education here:
http://ope.ed.gov/accreditation/. If you are using foreign
education to meet qualification requirements, you must send a
Certificate of Foreign Equivalency with your transcript in order to
receive credit for that education. For further information, visit:
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Additional Information Receiving Service Credit or Earning Annual
(Vacation) Leave: Federal Employees earn annual leave at a rate (4,
6 or 8 hours per pay period) which is based on the number of years
they have served as a Federal employee. VA may offer
newly-appointed Federal employee's credit for their job-related
non-federal experience or active duty uniformed military service.
This credited service can be used in determining the rate at which
they earn annual leave. Such credit must be requested and approved
prior to the appointment date and is not guaranteed. Special
Employment Consideration: VA encourages persons with disabilities
to apply, including those eligible for hiring under 5 CFR
213.3102(u), Schedule A, Appointment of persons with disabilities
[i.e., intellectual disabilities, severe physical disabilities, or
psychiatric disabilities], and/or Disabled veterans with a
compensable service-connected disability of 30% or more. Contact
the Agency Contact for information on how to apply under this
appointment authority via the Selective Placement Coordinator. The
Interagency Career Transition Assistance Plan (ICTAP) and Career
Transition Assistance Plan (CTAP) provide eligible displaced
Federal/VA competitive service employees with selection priority
over other candidates for competitive service vacancies. To be
qualified you must submit appropriate documentation (a copy of the
agency notice, your most recent performance rating, and your most
recent SF-50 noting current position, grade level, and duty
location) and be found well-qualified for this vacancy. To be
well-qualified: applicants must possess experience that exceeds the
minimum qualifications of the position including all selective
factors, and who are proficient in most of the required
competencies of the job. Information about ICTAP and CTAP
eligibility is on OPM's Career Transition Resources website at
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not
obligate management to fill a vacancy or vacancies by promotion.
The position may be filled by reassignment, change to lower grade,
transfer, appointment, or reinstatement. Management may use any one
or any combination of these methods to fill the position. It is the
policy of the VA to not deny employment to those that have faced
financial hardships or periods of unemployment. This job
opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for
Vets site for career-search tools for Veterans seeking employment
at VA, career development services for our existing Veterans, and
coaching and reintegration support for military service members.
For more information on the Who may apply eligibility requirements,
please refer to the OHRM Status Candidates and Other Candidate
Definitions document. If you are unable to apply online view the
following link for information regarding an Alternate
Application.
Keywords: Veterans Affairs, Veterans Health Administration, Athens , PURCHASING AGENT, Sales , Augusta, Georgia
Click
here to apply!
|