BUSINESS MANAGER I

Company: University of Georgia
Location: Athens
Posted on: October 19, 2024

Job Description:

Posting Details



Posting Details




Posting Number
S12638P


Working Title
BUSINESS MANAGER I


Department
COE-Math, Sci, and Soc Studies


About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.


About the College/Unit/Department
As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.Named for Mary Frances Early, UGA's first African American graduate, in February 2020, the MFE COE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders.

For more information about UGA, visit ; for Athens, visit ; and for Georgia, visit .


College/Unit/Department website
coe.uga.edu


Posting Type
External


Retirement Plan
TRS or ORP


Employment Type
Employee


Benefits Eligibility
Benefits Eligible


Full/Part time
Full Time


Work Schedule



Additional Schedule Information
Monday - Friday 8am - 5pm


Advertised Salary
Commensurate with Experience


Posting Date
10/18/2024


Open until filled
Yes


Closing Date



Proposed Starting Date
11/18/2024


Special Instructions to Applicants



Location of Vacancy
Athens Area


EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).


USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .





Position Information




Classification Title
Business Operations Professional


FLSA



FTE
1.00


Minimum Qualifications



Preferred Qualifications



Position Summary
Perform professional level accounting work and prepare financial reports. Function independently regarding matters related to maintaining fiscal stability as well as supervises all accounting operations within the unit. Advise the Department Head to insure adherence to all university fiscal policies, especially monetary issues associated with funded grant activity. Serve as the unit's primary contact for faculty services and liaison to the Business Office in the Mary Frances Early College of Education. Supervise departmental staff and help coordinate their work activities.





Knowledge, Skills, Abilities and/or Competencies

• 
  
• Word processing and computer skills with knowledge and experience using Microsoft Word and Excel.
  
• Knowledge of UGA financial and HCM systems as well as the various reporting tools available.
  
• Functional knowledge of the services provided by the UGA Office of Global Engagement.
  
• Well-versed in the use of office equipment, telephone etiquette, dependability, punctuality, attendance.
  
• Ability to follow oral and written instructions.
  
• Possess strong organizational skills and time management skills.
  
• Excellent written and verbal communication and interpersonal skills.
  
• Be a team player.
  
• Positive attitude.
  
  
  
  Physical Demands
  
  • 
    
  • Light to moderate physical effort in sedentary to light work.
    
  • May involve some combination of stooping, kneeling, crouching and crawling; may involve some lifting, carrying, pushing and/ or pulling of objects and materials up to 30 pounds.
    
  • Extended periods of interacting with a computer.
    
    
    
    Is driving a responsibility of this position?
    No
    
    
    Is this a Position of Trust?
    Yes
    
    
    Does this position have operation, access, or control of financial resources?
    Yes
    
    
    Does this position require a P-Card?
    No
    
    
    Is having a P-Card an essential function of this position?
    No
    
    
    Does this position have direct interaction or care of children under the age of 18 or direct patient care?
    No
    
    
    Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
    Yes
    
    
    Credit and P-Card policy
    Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the .
    
    
    Background Investigation Policy
    Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the .
    
    
    
    
    
    Duties/Responsibilities
    
    
    
    
    Duties/Responsibilities
    Payroll & HCM
    
    • 
      
    • Manage Graduate Assistant appointment information, processing the proper transactions in UGA Jobs and OneUSG Connect.
      
    • Process necessary OneUSG Connect transactions for any new hires, terminations, or employee adjustments comp or funding adjustments.
      
    • Process Short Work Break and Return from Work Break transactions.
      
    • Review Payroll Reports on a bi-weekly and monthly basis to ensure appropriate payment amounts and funding allocation. Adjust quickly to make corrections where identified, and verify payroll with the Business Office.
      
    • Prepare summer school planning materials, and process all necessary OneUSG Connect transactions.
      
    • Coordinate appointments across colleges for activities that extend beyond departmental boundaries.
      
    • Manage faculty and staff appointment and hire process. Involvement in promotion and tenure activities.
      
    • Maintain all employee records for the department.
      
      
      
      Percentage of time
      30
      
      
      
      
      Duties/Responsibilities
      Financial Transactions
      • 
        
      • Purchases supplies and equipment; determining appropriate fund for payment, via purchase order, payment request, or expense reimbursement.
        
      • Manages project income for sales account activities.
        
      • Processes budget journals to ensure accounts are appropriately funded.
        
      • Process journal vouchers for payment or various adjusting entries to move charges.
        
      • Work closely with grant PI's and international program leads to ensure appropriate expenditure, and to help resolve any issues related to financial policy or procedure.
        
      • Advise Dept. Head and faculty on policies and procedures associated with financial transactions and activity. Liaise with Business Office and other offices on campus to help identify correct policy and procedure.
        
        
        
        Percentage of time
        25
        
        
        
        
        Duties/Responsibilities
        Financial Review & Reporting
        • 
          
        • Reconcile transactions (payroll and operating) to the ledger at least on a monthly basis. Match up with any logs of transactions kept.
          
        • Maintain sheets reflecting expected payroll and all financial transactions expected to hit the ledger. Update as transactions are processed, and ensure validity against ledger.
          
        • Prepares financial and statistical statements and reports, fiscal policy, data, procedural information, and support for the department and during periodic meetings with the Department Head.
          
        • Aid in the preparation of grant or other programmatic budgets and review budgets closely as plans are implemented to ensure validity.
          
          
          
          Percentage of time
          20
          
          
          
          
          Duties/Responsibilities
          Travel
          • 
            
          • Provides, interprets and reviews policies and procedures and advises department on all travel regulations.
            
          • Plans, organizes, reviews, and supervises the preparation of travel authorities and all travel related paperwork for departmental needs which consists of:
            
          • Faculty Travel (travel authorities & reimbursements)
            
          • International program travel planning and expense
            
          • Student Supervision (travel authorities & logs)
            
          • Program travel to different campuses
            
          • Grad assistants overseeing student teachers
            
          • Advise the Department Head regarding matters related to maintaining fiscal stability and adherence to all university fiscal policies.
            
            
            
            Percentage of time
            15
            
            
            
            
            Duties/Responsibilities
            Additional Duties
            • 
              
            • Participate in a minimum of 20 hours of training and professional development per calendar year.
              
            • Perform additional duties as requested.
              
            • Serve as primary point of contact for faculty needs.
              
              
              
              Percentage of time
              10
              
              
              
              

Keywords: University of Georgia, Athens , BUSINESS MANAGER I, Executive , Athens, Georgia